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Microsoft Word Parts and Functions


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Microsoft Word Parts and Their Functions – Microsoft Word as a word processing application has parts and functions that must be known. The following is a complete explanation from us regarding the usability of Microsoft Word, the benefits of Microsoft Word, the menu-menu section in Microsoft Word and the advantages and disadvantages of Microsoft Word.

Microsoft Word Function

Microsoft Word Functions


The function of Microsoft Word is as a word processing program. This program is mostly used for typing. As one of the most popular software developers, Microsoft puts forward user-friendliness for every innovation. Therefore, using Microsoft Word is not so difficult.


Initially, Microsoft Word was developed in 1983 until mid 2001. It was first developed by the Corporation. There are several systems supported by this program, including Microsoft Windows, LINUX, Android, iOS and MacOS.


What are the Benefits of Microsoft Word



    • The job seems easier to doYou can create a document as you wish and at the same time can edit or change the document before printing. You can also create tables with a variety of design options as you wish.


    • Faster and more efficient working timeYou will find it saves more time in working with Microsoft Word. There is a mail marge option that works to create letters in bulk. This feature will help you to save time compared to writing letters one by one or printing them


    • More cost and paper savingYou will save paper more because by using Microsoft Word, you will able to save documents that have done in the form of files. With this, you will also save more on operational costs


Menu in Microsoft Word


Microsoft Word Function


In carrying out its functions, the appearance of Microsoft Word is equipped with many menus. Here’s the menu in Microsoft Word and its functions that you should know!



    • Worksheets

This section will display the writing that is made and what will printed. This section is also often referred to as a worksheet.


    • Ribbon

      This section is the section that contains the main menus in Microsoft Word containing command buttons. In general, this Ribbon contains 9 main menus, namely :


    • Menu Office Button

      This menu contains command buttons for file management.


    • Menu Home

      There are basic command buttons for editing documents such as fonts, margins, text alignment, etc./


    • Menu Insert

      There are command buttons in this menu to perform designs on the worksheet. Such as adding images, borders, to artistic fonts.


    • Menu Layout

      There are command buttons to set the format on paper and writing, such as columns and paper size.


    • Menu References

      There are command buttons on this menu for managing email and mail management.


    • Menu Mailings

      You can do email or mail management in this menu.


    • Menu Review

      You can set the writing review, starting from the spelling and language in this menu.


    • Menu View

      In this menu, you can adjust the appearance of Microsoft Word such as hiding or showing the navigation pane.


    • Quik Access Toolbar

      This section has a function to display the commands you use frequently. You can also add or remove commands that are already display.


    • Title Bar

      This will display the name of the currently opened document. You can also give your document a name before opening or save it first.


    • Window Management (Window Control)

      This section has a function to adjust the appearance of the Microsoft Word window. There are 4 important buttons like the Ribbon Display Option to show and hide the Ribbon.

      While Minimize serves to switch the window to background mode on the taskbar, Restore Down Maximize serves to display the window in full (maximize) and Restore Down to minimize the display. Until Close to close the page.


    • Tab Management

      This section serves to manage the tabulation of writing.


    • Scroll Bar

      Serves to shift the page, there are two sections in this menu such as the Horizontal Scroll Bar to move the document to the right and left. As well as the Vertical Scroll Bar to move the document up and down.


    • Ruler

      This menu will display guide lines that can used to adjust paragraph indentation or writing margins. There are two parts, namely the Horizontal Ruler which provides help lines with a horizontal position. Then the Vertical Ruler for auxiliary lines in an upright position.


    • Status Bar

      This section serves to display information on the processes that occur on the worksheet.


    • Page View

      There is a control feature that can change the appearance of the worksheet and reduce and enlarge the worksheet.


    • Account and Share

      This menu is the latest feature for software licensing, sharing, to simplify user management.



    • Caret (Text Crusor)

      This menu serves as the cursor position to write text on the worksheet.


Microsoft Word Advantages and Disadvantages




  • Already equipped with basic tools for desktop publishing.
  • It has more complete facilities, starting from being able to enter pictures to make it look more attractive to making a bibliography with the References menu.
  • Loading is felt to be faster with a smaller file size so that it can read all files from the available office versions.
  • Can directly post articles to blogs to save documents with the desired defaults such as PDFs.




  • The specifications achieved are heavier where the processor speed must reach 500 MHz, RAM of 256 MB-512 MB, VGA 64 GB, and HDD that must be provided at least 600 MB to 1 GB.
  • Windows used at least XP with SP2.
  • The resulting file by default is .docx so it cannot read by Microsoft Word 2003.



That’s about the Parts of the Microsoft Word menu bar and their functions. Hope this article was useful!

also read the functions of microsoft office


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